April Board Meeting Highlights

Osoyoos & District Arts Council – April Board Meeting Highlights 

The ODAC board met via Teams on Monday, April 19, 2021. All current board members were in attendance with regrets from three members. The board welcomed Stephen Orlesky as an interim director. 

After amending and accepting the agenda, a review of the previous minutes as well as the member reports with no issues or questions noted.   

Within correspondence it was noted that the board strategic retreat be deferred as per email exchange with Dr. Glenn Sinclair. 

Member group reports were recognized from the South Okanagan Concert Series, Janet Marcotte Studios, Osoyoos Potters Club and the Osoyoos Woodcarvers. 

Committee reports included the one from The Art Gallery of Osoyoos. The board approved the honoraria for the summer sitters and recognize this amount may increase if the Gallery is able to open additional hours. Interiews have been set up for the curator position. It was also noted that the bookkeeper for TAGO has stepped down but has found her replacement and will ensure that they are trained to takeover.  Osoyoos Performing Arts   - approval was obtained to utilize town grant monies to attend Pacific Contact as this will begin the process for a possible small hall festival in the fall. OPA also sought approval to create more excitement at the concerts by having 50/50 draws or raffles. Discussion followed where members attending concerts will receive $5 back on their tickets upon attendance. Motion was initiated and passed.  

Treasurer’s report was passed. Within the financial report a discussion was held regarding using Canada Helps for online and other donations. 

Other/New business – Strategic planning session date now moved to October 18 as members likely away during summer should restrictions lift. 

Board members to send what they feel are priorities to president 

Survey  being developed to send to membership to find out what they feel priorities should be 

Money disbursement from the Resilience Supplement Awards discussed and approval gained  

Discussion around Presentation to the Town of Osoyoos which could include 40 year anniversary, feasibility study, use of grant dollars, continued relationship, and more. 

Need for a new or additional facility discussed due to shortcomings recognized at current location 

Next meeting May 17 via Teams. 

Osoyoos & District Arts Council – March Board Meeting Highlights 

The ODAC board met via Teams on Monday, March 15, 2021. All current board members were in attendance with regrets from two members. 

After amending and accepting the agenda, a review of the previous minutes as well as the member reports with no issues or questions noted. The board accepted and welcomed Stef Laramie as a new interim director. 

It was noted that all member group reports to the board would provide the basis of information for the monthly newsletter as it helps to mitigate an excess of information requests from ODAC. 

Committee reports followed first from The Art Gallery of Osoyoos - summer sitters and curator position ad. Osoyoos Performing Arts   - development of a spring concert package along with attendance of the virtual Pacific Contact symposium. 

Directors’ reports noted that the program committee is going to be more diligent in ensuring that programming reaches out broader in light of the fact there is ‘District’ in our name. Memberships drive ads in Times Chronicle March 17 & 31. 

Treasurer’s report was passed. Within the financial report a discussion was held regarding using Canada Helps for online and other donations. 

Other/New business – Strategic planning session date now moved to April 26. 

Working on a platform for online auction (tentative date April 24 - 30) 

 - artists to be contacted re: submissions with 50/50 split between artist and ODAC on final bid price 
ODAC portion will give artist a receipt for tax purpose            

Insurance – need to find how to deal with inclusion of member groups under ODAC policy – deferred to next meeting 
Discussion around janitorial costs – motion to cover costs carried 
Update provided on grant requests and other opportunities for funding 
Bilaws – review is currently underway and all changes will be complete to send to membership prior to AGM 
Discussion around Covid relief funding received and the potential use of said funds. 
Discussion around use of the Suncor Energy volunteer grant received with a motion accepted to utilize part of the funds to show support for/ develop a partnership with the Osoyoos Museum 
Policy changes to Policy 3.a (Board members code of conduct) and introduction of Policy 3.c (conflict of interest) were passed. 
Discussion around Presentation to the Town of Osoyoos which could include 40 year anniversary, feasibility study, use of grant dollars, continued relationship, and more. 

Next meeting April 19 via Teams.  

Osoyoos & District Arts Council – February Board Meeting Highlights 

The ODAC board met via teleconference on Monday, February 15, 2021. All current board members were in attendance.  

Committee reports followed first with a discussion about the January report from The Art Gallery of Osoyoos (TAGO) and a clarification as to what FDA stands for. Osoyoos Performing Arts committee liaison gave a verbal report as well as an update on  the Mad Jazz virtual concert (via Sidedoor) of February 13 results.  

Treasurer’s report was passed. Within the financial report a discussion was held regarding using Canada Helps for online and other donations. 

Other/New business – Strategic planning session date now moved to March 22 

Newsletter was now to be produced monthly 

Working on a platform for on-line auction (tentative date March 27 – April 4) 

 - artists to be contacted re: submissions with 50/50 split between artist and ODAC on final bid price 

ODAC portion will give artist a receipt for tax purpose 

Insurance – need to find how to deal with inclusion of member groups under ODAC policy 

Terms of Reference – TAGO  - revision passed 

TAGO Summer Sitter costs were discussed and tabled for more discussion at next meeting 

Update provided on grant requests and other opportunities for funding 

By-laws – review is currently underway and all changes will be complete to send to membership prior to AGM 

Review of results from survey – basically good responses but will continue to monitor for a bit longer 

Janitorial costs to be reviewed at the next meeting.  

Next meeting March 15 via Team. Guests will be the co-chairs of the TAGO committee.