Osoyoos & District Arts Council  Board Meeting Highlights

 

ODAC Board Meeting May 31,  2023

Present: Nancie, Earl, Dianne, Tam, Ken, Melhina 

Meeting called to order at 2pm 

Guest Shae Fischer displayed products 
Agenda approved 
Minutes of April 26 approved 
Committee Reports 

TAGO Year end financial reports received 
OPA=- 2 reports due as wrap up of festival. 

BC Touring Grant being developed 

*Treasurer’s Report submitted by Tam. Approved To be forwarded to WK group for preparation 

* Old Business 

            Reminder of Angelique Francis concert July 11 

            Multiculture day cancelled due to lack of funding 

New Business 

Fall Activities Numerous ideas discussed. We need to focus on planning to include budget, resources required , volunteers, etc. 
Festival 2024 to be discussed by OPA committee 
AGM planning committee set up 

Meeting adjourned at 4:05

 

ODAC Board Meeting April 26, 2023 

Pesent: Dianne,Mehina,Earl,Tam,Ted,Nancie 

Meeting called to order at 2pm 

*Agenda approved 

* Minutes of April 12 planning meeting approved 

*Committee reports received 

            OPA- Earl applying for Gaming Grant. 

Treasure’s Report presented by Tam and approved. 

Motion to set up a Festival account approved 

Update received on Festival 
Suggestions for fall activities to be brought forward 
Meeting adjourned at 3:48

 

ODAC Board Meeting  December 21, 2022

Osoyoos and District Arts Council   

Summary of November 2022 Minutes 

Meeting called to order at 2 PM 

Agenda approved 

November Board meeting approved as circulatedTo help coordinate the work and programs of artists and cultural associations in the area; 

To stimulate and encourage the development of cultural projects and activities; 

To render service to participating groups; 

To act as a clearinghouse for information on cultural programs and activities; 

To foster interest and pride in the cultural heritage of this community; 

To interpret the work of cultural groups in the community and promote public understanding; 

To inform civic authorities of the cultural needs of this community. 

Reports: 

TAGO- Christmas Market doing well. Closes Dec 22  

Poster contest underway 
New Bookmarks available\ 

OPA-Earl reported on festival planning. Still awaiting info about town grant. 

OCU has awarded ODAC $4000 for the free community shows during the Festival 

Treasurer’s report: 

Tam presented an updated financial report nd addressed questions. Report approved as circulated. 

Old Business: 

                *Shopping Bags- received 

New Business: 

Future of OPA- Earl asked that the future of OPA be discussed at next planning session as costs are growing without a significant growth in revenue 
Winter Market- Last Saturday of month beginning Jan 28 for jan to apr. Up to 30 tables possible 
Donation to Baptist church-  Motion: ODAC donate $250 for use of churchfor the Steve Elliot concert. Approved

  

ODAC Board Meeting  November 23, 2022 

Osoyoos and District Arts Council    

Summary of November 23, 2022 Minutes 

 

 Meeting called to order at 2pm 

Present: Nancie K, Earl K, Dianne H, Melhina T, 

Absent Ken U, Tam D, Ted O 

Lillian Mitchell was introduced as a potential new board member. 

Agenda was accepted 

Minutes of Nov 9 planning meeting approved 

Committee Reports: 

            TAGO: Christmas market underway till Dec 22. 

            OPA: Ticket sales for Elvis show going well . Festival planning committee meeting to plan for 2023. 

Treasurer’s report: Deferred to December meeting since Tam not available. 

Old Business: 

            *Website review: Dianne and Eral have been working on updating website. All Board to review and provide comments. 

            * Ticket sales: Tickets can now be sold online 

            *Sonora Credit: Nancie and Tam reviewing options for member groups 

            * Winter Market: Ken and Earl suggest ODAC have a winter market at the Elks Hall ith proceeds being used towards HUB rental. 

            * Online motion was approved to purchase shopping bags 

            * Mel reported on Trunk or Treat event- well received , Not many cars but will grow for next year. 

New Business: 

            *Aberdeen advertising- Tam needs to be informed before using ODAC credit 

            * TV Purchase- Motion was approved to purchase a TV for HUB to be used for promotions as well as  for member groups. 

            * Decision to invite ODAC committee members to a reception after the December Meeting-Dec 21. 

            * Suggestion to invite Wina from WANA to the January Planning meeting- Melhina to forward invitation 

            *Motion to appoint Lilliam Mitchell as an interim Board member-Carried 

Meeting adjourned t 4pm

 

ODAC Board Meeting  October, 2022  

Osoyoos and District Arts Council  

Summary of October 2022 Minutes 

 Meeting called to order at 2pm 

In attendance Nancie k Earl K Ted O Ken U Gianne H Melhina T Regrets Tam D 

Agenda accepted as presented 
Minutes of October 12 approved 

Committee Reports: 
TAGO:  Dianne updated info about TAGO. Christmas Market begins Nov.5
OPA:     Earl Discussed Horojo Concert. 62 tickets sold however costs exceeded revenue.       Elvis Show on Nov 30  Festival events discussed. 

Sprig Festival: Still in preliminary planning to determine performers and concept. Free shows to promote ticketed events . Planning a broad spectrum of events 

Treasurer’s report deferred since Tam was not present 

Mel reported on Trunk or Treat event 

New Business: 

            *Community Networking session was Oct 24. 12 people attended. Shonaugh will send out a summary of ideas. 

            *Hub Rentals- It was discussed that requests for use of HUB needed to  have a cost associated to ensure expenses are 
              covered. Several ideas discussed- to be decided and approved at later date. 

            * Shopping bags- TAGO has requested ODAC purchase shopping bags again for this year and is willing to assist with cost.
               Referred to Tam for review of budget and ordering. 

            * 2022 Awards- Since there has been no community interest in the ODAC Awards Dianne recommends we table the awards
               for 2022 and focus on having it become a more formal event- possibly in the summer? 

            * Sonora Centre rental- SOAP has requested use of ODAC credit with town to rent space at Sonora centre.  Motion to allow a
               $500 credit for 1 time and SOAP is required to have its own liability insurance. 

Next Business Meeting November 23

 

 

ODAC Board Meeting  August 23, 2022 

Osoyoos and District Arts Council 

Summary of August 23, 2022 Minutes 

Present: Nancie Krushelnicki, Earl Krushelnicki, Dianne Hughes, Melhina Thibault, Maureen Poucher. Tam Dinh, Regrets Ted Osbourne, Guest Shoneugh Lindsay 

Ally Treynor from Town discussed Trunk or Treat event and what activities the town has planned 
Agenda accepted with additions 
Minutes of July 26. 2022 approved as circulated. 
Reports received from TAGO and OPA. A newspaper ad to be placed with thanks for festival supporters 
21/22 financial report reviewed and discussed. Report approved 
AGM planning was discussed for Sept 26. Since it is also the 40th anniversary, member groups will be invited to set up displays with the public invited to attend prior to AGM meeting 
Email motion to purchase a laptop for office use.

ODAC Board Meeting July 26,, 2022 

Osoyoos and District Arts Council 

Summary of July 26,2022 Minutes 

Present Nancie Krushelnicki, Earl Krushelnicki, Dianne Hughes, Maureen Poucher, Ted Osbourne, JoAnne Emery, Melhina Thibault, Regrets Tam Dinh 

Call to order at 9:30 am 
Agenda approved with addition 
Minutes of June 28 approved with corrections 
 TAGO report received 
OPA report received with Earl speaking to key points 
Treasurer’s report received and approved. 2022/2023 budget was presented and approved as presented. 
21/22 yearly financial report reviewed however as Tam was not present it was tabled to next meeting 
Discussion that signage for HUB is important. Motion to purchase and install an exterior sign approved. 
Mel discussed Trunk or Treat event which is to be done in conjunction with town event. 
Motion to approve purchase of Square 
Discussion re Dorothy Fraser award- Dianne to research process 
Meeting times and day to be reviewed by all to determine best fit. 
JoAnne presented ideas for rebranding, 
* JoAnne resigned shortly after meeting

ODAC Board Meeting June 28, 2022 

Osoyoos and District Arts Council 

Summary of June 28, 2022 Minutes 

Present Nancie Krushelnicki, Earl Krushelnicki. Dianne Hughes, Ted Osborne, Maureen Poucher, Melhina Thibault. Regrets Tam Dinh  Guest JoAnne Emery 

Meeting called to order at 9:35 am 
Agenda approved as circulated 
Reports received from TAGO- Summer Artisan Market in the works, OPA overview of 22/23 concert series presented. Discussion re purchase of square for ticket sales. 
Summer meetings to be July 26 and Aug 23 
Trunk or Treat event in planning stage for Oct 31 
Monthly Treasurer’s report was presented and accepted as presented. 
The 2021/2022 year end report was received for review. To be discussed at next meeting 
Ad for Outreach coordinator posted and 1 candidate interviewed. 
Subsequent to meeting JoAnne was appointed to the Board by email motion

ODAC Board Meeting May 24, 2022 

Osoyoos and District Arts Council

Present Nancie Krushelnicki, Earl Krushelnicki, Dianne Hughes, Maureen Poucher, Ted Osbourne, JoAnne Emery, Melhina Thibault, Regrets Tam Dinh 

Call to order at 9:30 am 
Agenda approved with addition 
Minutes of June 28 approved with corrections 
 TAGO report received 
OPA report received with Earl speaking to key points 
Treasurer’s report received and approved. 2022/2023 budget was presented and approved as presented. 
21/22 yearly financial report reviewed however as Tam was not present it was tabled to next meeting 
Discussion that signage for HUB is important. Motion to purchase and install an exterior sign approved. 
Mel discussed Trunk or Treat event which is to be done in conjunction with town event. 
Motion to approve purchase of Square 
Discussion re Dorothy Fraser award- Dianne to research process 
Meeting times and day to be reviewed by all to determine best fit. 
JoAnne presented ideas for rebranding, 
* JoAnne resigned shortly after meeting

Osoyoos and District Arts Council 

Summary of July 26,2022 Minutes 

Present Nancie Krushelnicki, Earl Krushelnicki, Dianne Hughes, Maureen Poucher, Ted Osbourne, JoAnne Emery, Melhina Thibault, Regrets Tam Dinh 

Call to order at 9:30 am 
Agenda approved with addition 
Minutes of June 28 approved with corrections 
 TAGO report received 
OPA report received with Earl speaking to key points 
Treasurer’s report received and approved. 2022/2023 budget was presented and approved as presented. 
21/22 yearly financial report reviewed however as Tam was not present it was tabled to next meeting 
Discussion that signage for HUB is important. Motion to purchase and install an exterior sign approved. 
Mel discussed Trunk or Treat event which is to be done in conjunction with town event. 
Motion to approve purchase of Square 
Discussion re Dorothy Fraser award- Dianne to research process 
Meeting times and day to be reviewed by all to determine best fit. 
JoAnne presented ideas for rebranding, 
* JoAnne resigned shortly after meeting

Osoyoos and District Arts Council 

Summary of July 26,2022 Minutes 

Present Nancie Krushelnicki, Earl Krushelnicki, Dianne Hughes, Maureen Poucher, Ted Osbourne, JoAnne Emery, Melhina Thibault, Regrets Tam Dinh 

Call to order at 9:30 am 
Agenda approved with addition 
Minutes of June 28 approved with corrections 
 TAGO report received 
OPA report received with Earl speaking to key points 
Treasurer’s report received and approved. 2022/2023 budget was presented and approved as presented. 
21/22 yearly financial report reviewed however as Tam was not present it was tabled to next meeting 
Discussion that signage for HUB is important. Motion to purchase and install an exterior sign approved. 
Mel discussed Trunk or Treat event which is to be done in conjunction with town event. 
Motion to approve purchase of Square 
Discussion re Dorothy Fraser award- Dianne to research process 
Meeting times and day to be reviewed by all to determine best fit. 
JoAnne presented ideas for rebranding, 
* JoAnne resigned shortly after meeting

 

ODAC Board Meeting May 24, 2022 

 In Attendance:  Nancie K, Dianne H, Ted O, Earl K, Maureen P, Melhina T Tam D ( via Zoom) 

Minutes from May 10 Accepted 
Tam presented Treasurer’s report. Festival netted a small profit. Board decided to set aside a contingency fund for future needs. Accepted as presented . 
TAGO report presented by Dianne
OPA report presented by Earl 
Outreach Coordinator Job outline presented |
The lease for the new office space was reviewed and approved. 
A Festival volunteer date was set for June 1, the same day the new space was opened. 
Plans were presented for future projects- Trunk and Treat in October, Art card project for schools, proposal for doing media work, rack cards, etc were discussed. 
The 2022/2023 tentative budget was presented 

Meeting adjourned at 10:55
 

ODAC Business Meeting April 26, 2022 

In attendance: NancieK ,Earl K,Tam,Melhina,Maureen,Dianne, 

Minutes from April 12, 2022 accepted as presented 
Dianne presented TAGO report 
Earl presented OPA report 
OPA will contract for HOROJO to perform for Oct 2022 
Tam presented Treasurer’s report 
Membership drive prize set to be drawn May 1 
Licence received for 50/50 raffle during the festival 
Idea was raised re ODAC renting an office space. Board approved concept if a space came available 
Festival business items were discussed.

 
ODAC March 22 Business Meeting 

Location The ART Gallery osoyoos Attendees:      
Nancie K, Earl K, Dianne H, Maureen Poucher, Melhina, Ted 
Maureen Poucher was appointed to ODAC Board as an Interim Director. 
Tracey submitted her resignation 
Minutes of March 9 meeting approved with corrections
TAGO and OPA submitted reports 
Treasurer’s report was accepted as presented. 
Letters have been sent out re membership. 

Festival update: The Festival coordinator position did not receive any qualified applications 

                                Madd Jazz will do extra work during festival 

                                Volunteer positions are being developed 

Meetings are changing to Tuesdays at 9:30 am 
Signing authorities changed to Earl, Nancie, Tam and Melhina 

Meeting  adjourned at 11:10 am

 

 February 23, 2022  Board Meeting   

*Meeting commenced at 10 am  via Zoom 

Directors Present: Nancie Krushelnicki, Earl Krushelnicki, Ted Osbourne, Tam Dinh    
Feb 9 planning meeting approved 
Agenda was approved with additions of Event Coordinator position, and Pacific Contact attendance 
Minutes of Feb 9 planning meeting approved. 
TAGO report circulated 
OPA report indicated an Elvis show to be held March 19 at Community Theatre 
Festival from May 4 to 7 discussed . Ticket prices to be $30 per person per event 
Treasurer’s report circulated and approved. 
Event coordinator position to be advertised in paper and on facebook. 
Mel, Tam and Earl to attend Pacific Contact 
Meeting adjourned 11 am

 January 26,  2022 Board Meeting

 The ODAC board met at the Art Gallery on Wednesday, January 26, 2022 at 10 am. All current board members were in attendance with regrets from two members

*Agenda approved with addition of Osoyoos Secondary School request 

*Minutes of Jan 12 Planning meeting approved 

*Dianne presented TAGO report which discussed. Poster contest was successful and sales of winning poster going well. 

*OPA report received. Discussion ensued re Festival May 4 to 8. 

*Program committee report received. Discussion re youth postcard contest for the fall . 

*Website committee working on updating site and information. 

* Osoyoos Secondary School asked for Continued support for ODAC bursary. Decision deferred to Feb 23 meeting. 

*Treasurer’s report received ,discussed and approved. 

* New Business  items included Festival, contact position, and Community Open House planning. 

* Meeting adjourned at 11:38 am

 April 19, 2021 Board Meeting  

The ODAC board met via Teams on Monday, April 19, 2021. All current board members were in attendance with regrets from three members. The board welcomed Stephen Orlesky as an interim director. 

After amending and accepting the agenda, a review of the previous minutes as well as the member reports with no issues or questions noted.   

Within correspondence it was noted that the board strategic retreat be deferred as per email exchange with Dr. Glenn Sinclair. 

Member group reports were recognized from the South Okanagan Concert Series, Janet Marcotte Studios, Osoyoos Potters Club and the Osoyoos Woodcarvers. 

Committee reports included the one from The Art Gallery of Osoyoos. The board approved the honoraria for the summer sitters and recognize this amount may increase if the Gallery is able to open additional hours. Interiews have been set up for the curator position. It was also noted that the bookkeeper for TAGO has stepped down but has found her replacement and will ensure that they are trained to takeover.  Osoyoos Performing Arts   - approval was obtained to utilize town grant monies to attend Pacific Contact as this will begin the process for a possible small hall festival in the fall. OPA also sought approval to create more excitement at the concerts by having 50/50 draws or raffles. Discussion followed where members attending concerts will receive $5 back on their tickets upon attendance. Motion was initiated and passed.  

Treasurer’s report was passed. Within the financial report a discussion was held regarding using Canada Helps for online and other donations. 

Other/New business – Strategic planning session date now moved to October 18 as members likely away during summer should restrictions lift. 

Board members to send what they feel are priorities to president 

Survey  being developed to send to membership to find out what they feel priorities should be 

Money disbursement from the Resilience Supplement Awards discussed and approval gained  

Discussion around Presentation to the Town of Osoyoos which could include 40 year anniversary, feasibility study, use of grant dollars, continued relationship, and more. 

Need for a new or additional facility discussed due to shortcomings recognized at current location 

Next meeting May 17 via Teams.